Privacy Policy

1. Data Protection & Confidentiality Statement

At Hawthorn International Ltd (Company Registration No. 08937806, Registered in England and Wales), we place paramount importance on maintaining the privacy, security, and confidentiality of our global B2B clients, overseas buyers, emerging fashion brands, and corporate partners.

This Privacy Policy details how we handle, process, and protect commercial information, personal data, and technical specifications collected when you interact with our UK headquarters or utilize our garment manufacturing services. We operate in strict alignment with the UK Data Protection Act 2018, the UK General Data Protection Regulation (UK GDPR), and international data security standards.

2. Information We Collect from Procurement Partners

To evaluate manufacturing feasibility, provide technical quotations, develop prototypes, and execute bulk garment production, we collect necessary business and operational data. The information gathered includes:

• Corporate & Contact Identifiers: Name, corporate job title, business email address, direct telephone number, company name, VAT registration number, and registered business location.
• Technical & Production Documentation: Tech packs, design artwork, graded sizing measurements, fabric composition requirements, Pantone shade references, branding specifications, and packaging guidelines provided during technical consultations.
• Logistics & Fulfillment Data: Overseas shipping addresses, customs registration codes, warehouse delivery points, and freight agent documentation required for worldwide shipment fulfillment.
• Digital Interaction Data: Technical server logs, IP address data, browser signatures, and anonymized site usage metrics collected to maintain web infrastructure stability and operational security.

3. Protection of Intellectual Property & Non-Disclosure

Design & Tech Pack Confidentiality

We understand that garment patterns, tech packs, custom fits, and original brand designs constitute core commercial intellectual property (IP). Hawthorn enforces robust administrative, physical, and digital security measures to ensure that proprietary design assets shared with our account management team are never disclosed, resold, or redistributed to third parties.

Production Safeguards

All technical files shared for production are accessed exclusively by authorized production merchandisers, pattern cutters, and quality control auditors under strict corporate non-disclosure terms. Your custom patterns and tech pack files remain stored on encrypted server networks for re-order purposes only.

4. Purpose & Processing of Collected Data

Hawthorn processes commercial and operational information based on legitimate commercial interests and contractual fulfillment. We utilize your data for the following specific B2B operations:

• Preparing detailed unit cost breakdowns, minimum order quantity (MOQ) assessments, and milestone production schedules.
• Executing pre-production digital prototyping, physical pattern cutting, sample fabrication, and bulk cut-and-sew garment assembly.
• Managing global supply chain logistics, export customs clearance, and courier dispatch.
• Issuing essential transaction paperwork, invoice accounting, and auditing under UK contract law.
• Communicating major production updates, fabric sourcing developments, and operational schedules directly through named UK account managers.

5. Cookies & Digital Analytics Management

Our web infrastructure uses technical traffic cookies solely to analyze web traffic metrics, optimize bandwidth allocation, and improve navigation for global buyers accessing our platform across different time zones.

Traffic log cookies track page visits, session durations, and entry paths in an aggregated, non-personally identifiable format. Browsers automatically accept cookies by default, but you may alter your browser settings to restrict or block cookie installation without restricting access to primary site information.

6. Data Security Measures & International Rights

We maintain multi-layered digital security protocols, firewall protection, and restricted database access to safeguard personal and commercial details against unauthorized disclosure, accidental loss, or unlawful tampering.

Under UK GDPR and global privacy frameworks, international procurement representatives and clients reserve the right to access recorded company data, request correction of inaccurate contact records, restrict processing parameters, or request full data erasure where contractual obligations have been fulfilled. Data requests are handled directly by our London head office team.